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What is a qualified electronic seal?

Learn more about an e-seal!
An electronic seal (e-seal) is a solution exclusively for legal entities to authenticate the origin of e-documents. E-seal ensures integrity of electronic documents as well as their authenticity and origin. A valid e-seal certifies that:
  • E-document/data are not changed – they are the same as were at the moment of creating a seal, i.e. e-document and all its annexes are integral;
  • E-document is genuine and its content is reliable; it was created and issued by the company that acquired this e-seal.

E-documents/data sealed with e-seal should be accepted and treated by other parties (other public and private institutions and organisations and private persons) in the same way as the e-documents/data signed by the authorised representative of that legal entity with e-signature. E-seal also can be used together with e-signature; however, it is also legally valid without e-signature.

An e-seal is issued only to a legal entity and, unlike an electronic signature, it is not associated with a specific natural person; therefore, any responsible person appointed by the head of the company can use it. When a new responsible person is appointed, there is no need to ask the service provider for the creation of new e-seal certificates in the e-seal creation device – what you need to do is to change PIN and share this device with anyone you want.

A qualified e-seal certificate, a pair of e-seal keys and a qualified seal creation device QsealCD, which meets the requirements of eIDAS Regulation, are required for the creation of a qualified e-seal. Only the trust service provider that has the right to provide such services can provide e-seal infrastructure. The external audit company T-Systems International GmbH audited the e-seal service at the Centre of Registers and reported of the positive audit findings, granting the right to the Centre of Registers to provide this service..  

An e-seal can be acquired by a company in a form of a cryptographic USB token or deployed in a special Hardware Security Modules of the company, which can be integrated into the IT infrastructure of the company.
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Where can a qualified e-seal be used?

Learn about the use cases of e-seal.
For authentication of notifications/documents sent to the customers or business partners.

Examples:
  • Various messages or reports automatically generated by the information systems of public and private institutions or created manually and sent to the customers, e.g. information about the changed legal environment, unpaid taxes or not discharged obligations, the planned events, etc.;
  • Minutes of the meetings or hearings;
  • Commercial proposals, proforma invoices;
  • Other important notifications and documents requiring authentication.

For authentication of notifications, reports and declarations of natural persons and legal entities submitted to the public institutions and their automated acceptance and processing.

Examples:
  • Declarations to SODRA and the State Tax Inspectorate;
  • Reports to the Department of Statistics;
  • Financial statements submitted to the Centre of Registers;
  • Other reports and declarations to the public and municipal institutions supervising economic and financial operations. 

For issuing e-permits, licences, qualification certificates, e-certificates and similar e-documents by the public and municipal institutions.

Examples:
  • E-prescriptions, e-referrals and other medical records;
  • E-service support, official certificates, e-permits, licences, certificates of competence, copies of documents stored at the public or municipal institutions, etc. ordered and received without intervention of the institution staff;
  • Other e-documents issued by the public and municipal institutions.

For authentication of e-contracts.

Examples:
  • Insurance, rental, construction project and similar contracts.
  • Digitalisation of paper document archives (for ensuring integrity and authenticity of the scanned documents). E-seal ensures that a digital copy of the paper document cannot be changed undetectably over time. 
  • Authentication and integrity of data transferred through the automated data exchange interfaces. 

Having ensured the necessary security, e-seal can be created automatically by the information system without human intervention. E-seal can be a part of the digitised process, while its creation can be integrated into the information system software.

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Who can order an e-seal and what documents should be submitted?

Who can order an e-seal?
  • E-seal can be ordered by the head of legal entity or by the authorised representative of legal entity.
 
Attention! A company must be registered in the Register of Legal Entities of Lithuania.

What documents should be submitted?
  • Personal identity document (including Lithuanian personal number);
  • Authorisation to represent the legal entity (applicable only for an authorised representative). 
 
Attention! A qualified e-seal is issued to the same person (the head of legal entity or the authorised representative of legal entity) who submitted an application for the creation of a qualified e-seal.
 
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Ordering an e-seal over the Internet

To save time, you can order an e-seal by e-mail.
Steps for ordering an e-seal over the Internet:
  1. Complete the application and send it to the following e-mail: info@elektroninis.lt. If you order a renewal of e-seal, indicate this in the e-mail.
  2. Upon receipt of the order, you will get a proforma invoice by e-mail until the end of the next working day.
  3. The qualified e-seal will be created only after receipt of the payment.
  4. The order is usually completed within 7 working days. Once you have placed your order, you can check its status here.
  5. When you come to pick up your order at the Customer Service Unit of the Centre of Registers of your choice, you should have:

Attention! A qualified e-seal is issued to the same person (the head of legal entity or the authorised representative of legal entity) who submitted an application for the creation of a qualified e-seal.

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What is the price of a qualified e-seal?

 

  Electronic seal in a cryptographic USB token
 

Service Price in euros, including VAT
Qualified electronic seal for 2 years.
The price is applicable for qualified electronic seal certificates recorded into a qualified seal creation device issued by the Centre of Registers.
142,05
Qualified seal creation device – QsealCD (cryptographic USB token).
12 months warranty for the qualified seal creation device.
18,70
Total price of a qualified electronic seal and a qualified seal creation device for 2 years. 160,75

 


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Employee’s certificate

These are unqualified digital certificates that are issued for business purposes and are linked to a person’s position held in a particular company or organisation and the powers granted to him/her in information systems.
  • These are unqualified digital certificates that are issued for business purposes and are linked to a person’s position held in a particular company or organisation and the powers granted to him/her in information systems.
  • The employee’s certificate, embedded in a smart card, can be integrated with the employee’s identification card and/or the NFC chip which is used for unlocking electronic locks to premises.
  • The period of validity of the employee's certificate is linked to the employee’s employment contract and expires at the expiration of this employment contract.
Employee certificates are provided only subject to conclusion of a contract between a company or organization and the Centre of Registers. If you would like to conclude such a contract, please contact us.
 
 

Save costs and increase efficiency

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GoSign

Sign documents with your e-signature and share them directly via the Internet.
The GoSign service allows one person or large groups of people to sign electronic documents via the Internet.
 
You can use the GoSign website without any contracts. When you conclude a contract, you will be able to integrate GoSign document signing functions into your own information systems. Please contact us for more information about the conclusion of the contract and technical details.
 
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Virtual Address

A revolutionary solution for official electronic correspondence that allows secure exchange of messages and e-signed documents.  
Virtual Address is a public service of the Centre of Registers that allows secure exchange of electronic messages and e-signed documents:
  • Electronic correspondence is sent to the address associated with the owner of the building or premises or the domicile of a legal entity, as registered in the Address Register.
  • The Virtual Address service can be integrated with your company’s or organization’s document management systems.

Please click here for more information


Elektroninis.lt solutions for information systems

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PDF document signing service

The signing of electronic documents using the document signing service takes place in the following stages: 
  1. The IS calls the web service of the signing service by transmitting signing parameters and a PDF file to be signed.
  2. The web service returns a unique link (URL) to the web page where the signed document can be found.
  3. The user’s browser opens the website of the document signing service based on the received link.
  4. The document signing service displays the transmitted document on the user’s screen and allows the user to sign it.
  5. After the user signs the document, the user’s browser opens the provided webpage of the IS.
  6. The IS repeatedly calls the web service of the document signing service and receives information on the status of signing, the signatory and the document signed.This service is available on mobile applications as well. In that case, the user remains on the IS webpage or application, and the webpage of the document signing service is not used. This method allows signing electronic documents only with a mobile electronic signature.
 
Security of the document signing service is ensured by using asymmetric cryptography: signing parameters are validated with the private key of the information system, and the results of signing – with the private key of the document signing service.
 
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TSP – Trust Service Provider’s services

Mobile e-signature  services for owners of information systems  
The Trust Service Provider’s services for owners of information systems are intended for the following:
  • identification of users with a qualified certificate on a mobile phone through the use of the wPKI technology in accordance with the ESTI 102204 and TS 102207 standards;
  • data or documents sent for the creation of an electronic signature.

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Time-stamp tokens

Time-stamp tokens are designed for the electronic signature users seeking to prove that the electronic signature has been created prior to the time indicated in the time-stamp token.  
Time-stamp tokens are designed for the electronic signature users seeking to prove that the electronic signature has been created prior to the time indicated in the time-stamp token. Time-stamp tokens issued by the Centre of Registers comply with the requirements of Regulation (EU) No 910/2014 of the European Parliament and of the Council of 23 July 2014 on electronic identification and trust services for electronic transactions in the internal market and repealing Directive 1999/93/EC.
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iPasas.lt

It is a universal electronic identification tool, which can be integrated into your information system or your website.
iPasas.lt is a universal electronic identification platform, which enables, through an electronic signature and an electronic banking system, to safely and reliably identify a person and the rights granted to him/her in information systems.
 
This service is designed for business and the public sector, as well as for other providers of electronic services. You can incorporate user authentication through iPasas.lt – a reliable tool for online personal identification – into your information systems.
 
  Please click here for more information

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E-signed PDF document verification service

IS developers, who have signed a service provision agreement, are provided the opportunity to verify e-signed PDF documents.
IS developers, who have signed a service provision agreement, are provided the opportunity to verify e-signed PDF documents.
 
Verification of electronically signed documents takes place in the following stages:
  • IS calls a web service of the document verification service by transmitting a file to be verified, as well as other parameters.
  • The signature verification service performs the verification and returns the result, which contains information on the main parts of the e-signature and their verification statuses.The web service of the verification service uses the SOAP protocol.
 
If you want to know more about this service, please contact us.
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OCSP

Online Certificate Status Protocol (OCSP) is an Internet protocol used for real-time verification of the status of certificates issued by trusted Certification Authorities.
Online Certificate Status Protocol (OCSP) is an Internet protocol used for real-time verification of the status of certificates issued by trusted Certification Authorities in compliance with the requirements of RFC 2560. The service is designed to determine whether the period of validity of a qualified certificate is not expired at the moment of generation of the e-signature and whether the e-signature contains the data certifying the validity of the certificate.


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